From access control to vendor waivers, you have to consider plenty of security risks when you run a building. Whether you manage multifamily communities, develop mobile apps, or operate a delivery service, you have to take steps to ensure your staff and your data are protected from theft, physical security threats, and cybersecurity attacks.
You need to develop a robust security policy and ensure that your staff follows it, for starters. Second, you can include mobile app controls, face recognition access, or video intercoms to enhance onsite safety. Finally, to keep your company protected from legal risks, you should use a waiver signing service like Smartwaiver. This service can help you reduce the risk of legal liability by having your employees sign waivers before participating in activities that could lead to injury or property damage.
Have a comprehensive security policy.
Regardless of its size, any business can be the target of a physical security threat or cyberattack. Effective business leaders and building owners need to employ face recognition, mobile access, delivery management, and other access control system tools that empower on-site security. Property owners, in particular, are responsible for the protection of their buildings which impacts the tenant experience. Tools like Swiftlane make it much easier for facilities to implement remote unlock tools, facial recognition, mobile phone access, and video intercom systems.
One of the most important steps businesses can take is to ensure a robust security protocol in place. This includes having a secure network, using strong passwords, and installing antivirus software. You should also train employees to spot potential phishing attacks and what to do if they encounter one. High-security tools often work alongside physical key cards, fobs, pins, and other access control measures that also help you enforce on-site security.
Employ strong passwords and two-factor authentication.
Two-factor authentication (2FA) is a security process requiring two different identification forms from an individual to access a secured account. The two factors can be something the user knows (like a password) and something the user has (like a security token). 2FA is often used in business and government settings to protect sensitive data, and it is becoming more common in consumer settings, too.
Many online banking and email providers offer 2FA as an option for their users. There are a few different types of 2FA. The most common are mobile credentials or passwords combined with a physical security token, like a key fob or a unique code generated on a smartphone. Another type of 2FA uses a one-time password sent to the user’s phone via text message or an app. Using physical security tools can help with mobile access protocols and give you a more effective access control solution.
Use platforms like Smartwaiver.
Smartwaiver is a web-based waiver solution that helps organizations manage risk and reduce liability. Smartwaiver’s easy-to-use interface allows users to create custom waivers and release forms in minutes without expensive software or legal assistance. Smartwaiver’s online waiver system is perfect for any business or organization that wants to reduce its liability, including amusement parks, sports leagues, camps, churches, etc. With Smartwaiver, you can create, manage, and distribute waivers quickly and easily, without the hassle.
Businesses also need to be aware of the many laws and regulations that govern data security. For example, the Health Insurance Portability and Accountability Act (HIPAA) requires businesses to take steps to protect the privacy of patients’ medical information. Using an electronic signature or waiver platform can help keep your data safe, secure, and protected—the proper security technology matters.
There are a few basics that all companies should keep in mind to help protect their business. First and foremost, it’s essential to have up-to-date antivirus software and a firewall in place. Additionally, companies should create and enforce password policies and keep their employees updated on the latest security threats. Finally, it’s essential to back up your data regularly to mitigate losses caused by an emergency.